Before a multifunction printer became a staple in every office, workers had to do their fair share of legwork in order to perform simple tasks. From printers and scanners in opposite corners of the office to a fax machine in a different office altogether.

For that reason, multifunction printers were considered a significant office breakthrough. This simple office gadget simplified business operations and met the needs of employees in just a few clicks. Read on to learn more about the features and advantages of these printers.

Multifunction Printer Key Features

Multifunction printers are considered the Holy Grail of modern offices because of their combined features. Here are the key features and functions they offer.

Fast Printing Speed

Old-fashioned printers weren’t the fastest or most efficient. But thanks to constant advancement and feature upgrades, multifunction printers offer much faster printing speeds. With these printers, you won’t have to stand by the machine for what seems like an eternity.

A multifunction printer can print 20+ pages of black and white paper in under one minute. This is crucial to businesses that operate on a large scale and need to send out a multitude of documents on a daily basis. Many of these printers are also equipped with a “cloud printing” option. This allows employees to print from any device, no matter whether there in the office, working from home, or traveling to a meeting.

Low Ink Replacement Costs

If your printer is older than the office itself, the costs of replacing the ink can add up to the cost of a brand-new printer. Small businesses, in particular, will profit from investing in a new multifunction printer than replacing ink more frequently. To make sure that you’re saving money, you can rely on this calculation:

Take into account the cartridge page yield and divide it by the cost of the printer cartridge. You’ll find that investing in a new printer is much cheaper than replacing ink constantly.

Scanning Options

Apart from fast print speeds and cloud printing, employees have the option to scan and send any documents directly with a multifunction printer. This is done by choosing the scan to desktop/device option.

Security

Multifunction printers are not only praised for their many useful features that simplify business needs. They are also equipped with advanced security options that protect confidential information. This is especially important for financial and investment companies that send forward sensitive information to clients and partners. These printers ensure online safety, permission, and encryptions, making sure that your company’s sensitive information remains safe.

Ensuring security will invariably involve Wi-Fi connectivity. This makes it easier for employees to operate and do business in both a home and business environment.

Automatic Document Feeder

If you’ve got some documents that you need to send as soon as possible, you won’t have to worry about placing them into your printer individually to make sure that they don’t get mixed up. A multifunction printer has an automatic document feeder that does the job for you. It manually scans the documents; all you have to do is put them on the feeder tray.

The Benefits of MFPs

Switching from multiple gadgets to one MFP brings numerous advantages to the workplace:

  • Improved document management – A multifunction printer ensures accurate performance and document management, whether it’s copying, scanning, faxing, or printing.
  • Reduced costs – There’s no denying that investing in one high-quality MFP can reduce the yearly costs you’d otherwise spend on repairs, ink replacement, and so on.
  • More space in the office – If one machine performs many essential functions, it frees up more time for employees to take care of more important tasks.
  • Better document control and security – If your MFP has a network connection, you’ll have an easier time tracking your previous documents and overseeing shared information.
  • Convenience – Perhaps the biggest advantage of opting for an MFP is the convenience factor. If you’re working in a busy environment, an MFP offers you more than one possibility. You can scan and print your documents with the same machine.
  • Easy to use – Just because a device has more functions, doesn’t mean it’s difficult to use. On the contrary, multifunction printers come with simple instructions, and everything is basically a simple click away.
  • Requires fewer repairs – In terms of practicality, a multifunction printer will require fewer repairs than managing separate printers and copiers in your office. Additionally, the process of fixing this machine is not only simpler, but much quicker.

What to Consider When Buying an MFP

Each business’ needs are different. While one MFP might work well for a financing company, it might not able to meet the needs of a small business that deals with insurance. In order to buy the right model of MFP, you should consider the following factors:

  • Functionality
  • Scanning support
  • Printing duty cycles
  • Wireless connectivity
  • Size
  • Print quality
  • Print technology

Secure Excellent Technology for Your Office

KDI is one of the fastest-growing office technology providers in the country. We take pride in personalized services, support, and respecting customer values. Our mission is to make sure that your business is equipped with the highest-quality technology.

Equipping your office with a multifunction printer will help you simplify and meet all your business needs. Some of the key features that these printers offer is high print speeds, cloud printing, advanced scanning options, security, low ink replacement costs, and an automatic document feeder.

The advantages are crystal clear. MFPs improve document control, reduce overall costs in the workplace, allow easier tracking and access to previous documents and information, and, just as importantly, free up more space in the office.

Before buying a multifunction printer, reflect on the needs of the business and whether the model you’re looking for checks all of the boxes. If your business is operating in the Philadelphia, eastern Pennsylvania, New Jersey, or Delaware areas – don’t wait another minute. Contact our specialists right now. We’ll get back to you promptly and offer the best products, services, and solutions.